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Welcome to EMW2024 Registration

WEBSITE SECTIONS

  • WELCOME PAGE
  • REGISTRATION TIPS AND CUTOFF DATES
  • SPONSORHIP and ADVERTISING
  • EVENTS DIARY
  • CAR SHOW INFORMATION
  • AUTOCROSS AND FUNKHANA INFORMATION
  • RALLY IN THE BLACK HILLS
  • HOT WHEELS AND ROCKER COVER RACE INFORMATION
  • INSURANCE FORMS
  • HOTEL AND CAMPING INFORMATION
  • LINK TO REGISTRATION FORM


The East Meets West 2024 Committee proudly announces Mini Meet East Meets West to be held in beautiful Spearfish, South Dakota on July 8 to July 12, 2024. The host hotel for the event is the Holiday Inn Spearfish-Convention Center, located a short distance off I-90 just a few minutes from the historic commercial district in Spearfish.

Spearfish, located in the northern Black Hills, is a year-round playground for outdoor adventure. Incorporated in 1888, the community continues to thrive as an outdoor recreational paradise, a center for art and culture, and home to Black Hills State University. Spearfish is surrounded by awe-inspiring nature and wildlife. The 19-mile Spearfish Canyon Scenic Byway is one of many natural attractions around the town. See limestone cliffs, lush hillsides, flowing mountain streams and beautiful waterfalls. Summer days are sunny and warm with pleasantly cooler evenings perfect for all activities.

Come out and enjoy meeting new friends and socializing with old friends while showing off your Minis and your driving skills. The meet is more than just a driving event, as it’s a get together of like-minded people who share a passion for the Mini car scene.  You will have a chance to experience the unique geography and beautiful scenery located around Spearfish.

You can participate in the Car Show, Autocross, Funkhana , Car Rally and the final wrap up Awards Banquet. Other activities will be available during the day or evenings as well.


Here are a few guidelines to help you fill out the registration form. 

THE LINK TO THE REGISTRATION FORM IS AT THE BOTTOM once you have reviewed the other information.

You will need to look at the CAR SHOW and AUTOCROSS pages below to determine your CLASSIFICATIONS for the Car Show and the Autocross events before you start your registration. 

You will be able to pay via PayPal or via Credit Card if you do not have a PayPal account. ALL PRICES ARE IN U.S. DOLLARS.

During registration you are able to purchase EMW2024 clothing. The clothing comes in a stunning blue color adorned with the EMW2024 graphics. You can choose from Men and Ladies Tee shirt, Polo/Golf shirt as well as crew neck or hooded zip sweatshirts, sizes from Small to XXXL.

Please fill out the registration and payment page then click on Submit Button to send the completed form to initiate payment. You can print a copy before submitting if you like by using the Print Button.

Once your registration and payment have been processed, you will receive a confirmation email. Please verify everything is correct and if there are any changes, please let Mike Smith know by emailing Mike Smith at [email protected]   

Please note the following Insurance Requirements. 

All attendees are required by our insurance company to sign a Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement to participate in each of the events. If you have a minor participating or attending the events, you are also be required to sign a Parental Consent, Release and Waiver of Liability, Assumption of Risk, and Indemnity Agreement and Minor’s Assumption of Risk and Release and Waiver of Liability.  Copies of these forms are located here for review (PDFs below). Please review these before submitting your registration form. The signing of the Release and Waiver forms is a pre-condition to participating in the events. These forms must be signed on location at the meet, or you will NOT be permitted to participate in the events.

In submitting this registration form, all attendees on the registration grant to EMWCANAM, the right to take photographs of themselves  and their  family in connection with the above-identified event.  All attendees on the registration authorize EMWCANAM, its assigns and transferees to copyright, use and publish the same in print and/or electronically. All attendees on the registration agree that EMWCANAM may use such photographs of them with or without their name and for any lawful purpose, including for example such purposes as publicity, illustration, advertising, and Web content.

All events subject to change.


PLEASE NOTE CUT-OFF DATES...

EARLY BIRD REGISTRATION DISCOUNT ENDS ON May 24, 2024. After that date, a $45 fee will apply and we cannot guarantee tickets for meals and other events will be available. SO DON'T WAIT TO REGISTER.

REGALIA (clothing and other items) will also have a cut off date of May 24, 2024 since we need to send the order to our supplier. A VERY LIMITED number of items may be available for sale during the event. Don't be disappointed so order your regalia as part of Registration.

The Holiday Inn - Spearfish (our Host Hotel) will be holding the block of rooms until JUNE 15, 2024. After that date they will not guarantee the rate or availability. Please see booking information below under "Hotel".

Any questions please email Mike at [email protected] or feel free to call 250-885-7968 (PACIFIC TIME ZONE).


SPONSORSHIP and ADVERTISING

Would you like to be a Sponsor for Mini Meet East Meets West? We have several opprtunities for you to put your name in front of hundreds of Mini/MINI owners and enthusiasts.

If you'd like to place an advertisement in the Mini Meet East Meets West 2024 Event Program, we have several opportunities for that too.

For more details, please reach out to Rick Higgs:  email to Rick Higgs


EVENTS DIARY

Note: All Events will be held at the Holiday Inn unless noted otherwise. Events being held at Black Hills State University are shown as BHSU.


The traditional Panoramic Photo and Rocker Cover Races will be held during Mini Meet. Stay tuned for the day and time.


MONDAY, JULY 8

2:00p-6:00p & 8:00p-9:00p REGISTRATION ROOM OPEN

7:00p - 9:00p - WELCOME MEET -N- GREET (Cash Bar)

TUESDAY, JULY 9

8:00a - 9:00a - REGISTRATION ROOM OPEN 

9:00a - 10:00a CAR SHOW SET UP

10:00a - 1:00p MINI MEET CAR SHOW

1:30p - 3:00p - EARLY AUTOCROSS TECH INSPECTIONS

WEDNESDAY, JULY 10

8:00a - 9:00a - AUTOCROSS SETUP (BHSU Young Center Parking Lot)

8:30a - 9:00a - LATE AUTOCROSS TECH INSPECTIONS (BHSU Young Center Parking Lot) 

9:00a - 1:00p - AUTOCROSS  (BHSU Young Center Parking Lot)

1:00p - 3:00p - FUNKHANA


THURSDAY, JULY 11

8:30a - RALLY DRIVER'S MEETING

9:00a - RALLY - FIRST CAR OFF

6:30p - PRE-BANQUET MEET -N- GREET (Cash Bar)

7:00p - 10:00p MINI MEET CLOSING BANQUET

Note: The HOT WHEELS competition will be held during the banquet



MONDAY - REGISTRATION

Please review everything needed for the registration page (and noting as needed) before clicking the Registration Form Link Below.


MINI EAST MEETS WEST CAR SHOW (Tuesday)

Car Classes listed beow are for you to determine your car class on the Registration form


AUTOCROSS & FUNKHANA (Wednesday)

AUTOCROSS

Autocross is a form of "Wheels in Motion" where drivers navigate a course defined by traffic cones on a large paved area such as a parking lot or airport tarmac. Rather than face multiple cars in a wheel-to-wheel race, participants go through the course one at a time as a computer clocks their time. 

The Table below is for you to calculate your points for the AUTOTCROSS CLASSIFICATION to be used on the Registration Form. Please remember that several Categories could include several criteria in your calculation. 


FUNKHANA

Funkhanas are low-speed, light hearted competitions conducted by car clubs that test dexterity and patience. Each team, composed of a driver and passenger, must complete tasks - often centered around a theme. It involves car handling, teamwork and especially a sense of humor. There are no official rules, the only requirements being that the event is good-natured, low speed, safe and not hard on the cars.


RALLY in the BLACK HILLS (Thursday)

The Rally in the Black Hills will take entrants out on a scenic route in the northern hills.  The event will involve observational challenges, which should be seen by looking forward and sideways, never backwards...or by being out of your Mini or MINI on foot.  We expect entrants to enjoy the drive and enjoy solving the challenges. Be careful to use your signals when pulling over and stopping given tourist traffic. 

Plan to have a clipboard or similar and pens/pencils to readily follow the Route and answer the challenges. Bring a camera for memories (not necessary for the Rally).

All but a very few 10ths of a mile are on paved roads.  There is one very short section off pavement, where entrants will park and go afoot and can find washrooms.  Later there will be two other out of the Mini or MINI times with washrooms available at the second subsequent stop.

Although the Rally Route must pass through built up areas, there will be no wandering around on town streets.  A deliberate attempt has been made to reduce start stop driving in warmer weather.

The Rally Route is approx. 80 mile and should reasonably be completed in 2 ½-3 hours.  Although the Rally will Start from the Host Hotel, it will not end there.  However, the Finish is only 15-20 minutes from the Host Hotel.

All Drivers and Navigators will receive bottled water at the start.  Approximately half way along the route there will be an opportunity to get a snack if entrants so wish.  The Finish is very close to an interesting establishment where entrants could have lunch if they wish. 


HOT WHEELS and ROCKER COVER RACING

HOT WHEELS - This Fun Event is where you get to race your Hot Wheels Car against others.  The more cars there are, the better it is and you may purchase as many Hot Wheels Cars as you like.  We separate the cars into heats and the winners of the heats go into the finals.  The winner wins half of the pot (up to $100) with the rest of the money going into the Kids fund. The Kids fund pays for the Kids Events at the Meets, and everything is donated, so all the proceeds go into the Kids Fund.  You may purchase your Hot Wheels cars during registration., but we only can use the Hot Wheels cars supplied at the events, no outside cars.  You will be able to purchase your cars in the Registration Room, and the actual races will be held during the banquet on Thursday night.

ROCKER COVER - This fun event is where you race your Rocker Cover Racecar you built from a Mini (or other British Car) Rocker/Valve Cover using a wooden, metal or plastic chassis with wheels and decorations of your choosing. Two cars will race each other down the track to the finish line with the winner moving on to the next heat until all cars have been eliminated except one. Please note there is no real weight restriction for the cars (but under 25 pounds is suggested) but see the complete rules below for the racecars and actual races. The day, time and location of the races will be announced shortly.


Below are the Insurance forms FOR YOUR REVIEW prior to your arrival in Spearfish. The insurance company requires you to complete the form and sign them on-site in Spearfish (blank forms will be provided).

+K&K_Adult Waiver Form-R.pdf

+K&K_Minor Waiver Form-R.pdf

+K&K_Rally Waiver-R.pdf

HOTEL AND CAMPING INFORMATION

HOST HOTEL

HOLIDAY INN SPEARFISH (Convention Center)

305 NORTH 27th St

SPEARFISH, SD 57783

605-642-4683

 

To book your room:

GROUP CODE = EMW

Rate for a double Queen room is $160 (plus tax)

Call: 605-642-4683


CAMPGROUNDS NEAR THE HOLIDAY INN

CAMPING - CITY OF SPEARFISH (4 miles)

CAMPING - CHRIS' CAMPGROUND (2 miles south)

CAMPING - ELKHORN RIDGE (6 miles)

CAMPING - OTHER SITES


REGISTRATION FORM - CLICK HERE

Click here to be taken to the Registration Form


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AFTER YOU HAVE COMPETED THE REGISTRATION FORM (ABOVE), RETURN HERE AND ENTER YOUR EMAIL ADDRESS BELOW FOR E-MAIL UPDATES REGARDING THE EVENT



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